Preparing for Baby’s First Birthday January 27, 2017 13:47

Who doesn’t want their baby’s most special birthday, their first, to be as perfect as possible?

However, when it comes down to planning, who truly knows :-

  • what to do?
  • when to do it?
  • how to do it?

But here’s the good news Mum and Dad – we’ve got you covered 

The secret to success is knowing what to do when, so just follow this checklist and baby’s special day will be stress-free and successful!

WHAT

  • Invitations
  • Decorations – balloons, banners, streamers, hats, ribbons, confetti, inflatables, chair covers
  • Tableware – plates, napkins, cups, cutlery, candles, trays, serving utensils
  • Party favours – boxes, bags, candy, games
  • Food – cake, cupcakes, appetisers, drinks, ice, snacks, entree, ice cream, grown-up food
  • Activities – music, piñata, prizes, bouncy castle, face paint, slides, water pool, costumes, games, photo booth, placemats
  • Thankyou notes

WHEN

3 – 4 MONTHS BEFORE

  • Outfits – Do you want a customised outfit made for baby? Best to design, consult and order AT LEAST 3 months before, there are great BOYS and GIRLS outfits available online.
  • Photographs – Do you want to hire a photographer, or do it yourself? Allow time to find a recommended photographer and decide on requirements.

8 WEEKS BEFORE

  • Consider party theme, location and options.
  • Think about timings – time of day, how long (most are 2-3 hours)
  • Draft guest list.

7 WEEKS BEFORE

  • Finalise party theme and location.
  • Rent/order any special equipment (tables, chairs, etc.).
  • Send invite list (ask if any food allergies).
  • Research food, games, decor, activities.
  • Consider costumes – will baby wear a special outfit, or will it be a general theme?
  • Book entertainment.

4 WEEKS BEFORE

  • Work with entertainment on timings, order of events, logistic needs (power/electrics, changing rooms or lights etc.)
  • Compile music/playlists/videos.
  • Finalise food list (consider allergies), tableware and party supply lists.
  • Order cake/cupcakes.
  • Order smash cake – speak with supplier for ideas?

3 WEEKS BEFORE

  • Buy non-perishable foodstuff, drinks etc.
  • Collect tableware, party supplies, birthday favours, gift bags
  • Plan activity list

2 WEEKS BEFORE

  • Choose party outfits.
  • Finalise activity list.
  • Ensure everything is in order for food table (tableware, decorations, candles, etc.).
  • Finalised planned guest attendance list.
  • Print out any documentation, maps, greeting cards etc.
  • Collect all decorations.

1 WEEKS BEFORE

  • Double-check RSVP list, invite any extras for declined invitations guests
  • Pay deposit and finalise entertainers
  • Check cake delivery times and assembly

2 DAYS BEFORE

  • Double-check all tableware, food, menus, cake are available.
  • Purchase any last-minute omissions or oversights.

1 DAY BEFORE

  • Pickup smashcake
  • Collect ice, flowers, gifts etc.
  • Set tables and displays
  • Chill drinks
  • Check play areas are safe (place down any mats or protective coverings)
  • Decorations up – photographs, greeting cards, themes etc.
  • Prepare gift tracker sheet – so can thank parents at a later date
  • Check music, any electronics (lights, computers etc.)

THE BIG DAY

  • Set up high chair and table/chairs
  • Take photos/videos before, with guests, and after party
  • Finalise setup of decorations, balloons, food, entertainment and activities
  • Prepare an area (away from activities and foods) to safely protect gifts.

AFTER THE PARTY

  • Clean up after guests
  • Send birthday and gift thank you notes

Finally, and most importantly, RELAX !

You’ve succeeded in making baby’s first birthday party a special one